Title: Business Services Coordinator II

Location: Midland, TX

Schedule: 5/2 M-F

Pay Rate: $26-28/hour DOE

Overview

Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of effort. Ensures coordination of activities across departments and or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable to the position.

Responsibilities

• Maintain and update Outlook distribution lists.
• Administer the Team SharePoint site.
• Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing logistics on the day of the event.
• Order materials, including signage, posters, and branded recognition materials, and maintain inventory.
• Set up and cancel Tyndale accounts.
• Confirm open tickets are accurate for G&R.
• Send reminders for past-due Tyndale tickets.
• Provide registration backfill support and send past-due registration reminders.
• Assist with the Vehicle Exception Report and Fringe Report.
• Assist with getting people set up in Open Ticket.
• Assist with auditing the Tyndale roster to verify location and cost center information.
• Provide backfill support for open ticket approvals.
• Assist with meeting setup and booking.
• Assist with booking and canceling rooms.
• Assist with fuel PIN setup and cancellation.
• Assist with vehicle access updates and vehicle delivery.
• Assist with temporary tags and license plates.
• Assist with picking up and moving vehicles.
• Provide backfill support for pool vehicle walkarounds and Traka.
• Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking.
• Participate in cross-training.
• Assist employees with questions and problem-solving.
• Perform other administrative duties as required.

Qualifications

• Strong written and verbal communication skills.
• Ability to type 50+ words per minute.
• Software and web-based program skills, including:
• Microsoft Office: Word, Excel, and PowerPoint
• Microsoft Outlook
• EventX
• Open Invoice / Ticket
• Chrome River
• Microsoft SharePoint
• SurveyMonkey
• Slido
• Strong organizational skills.
• Ability to establish and maintain sustainable administrative processes.
• Initiative and ability to work independently with minimal guidance.
• Event planning skills, including Well Work face-to-face meetings in Seminole.
• Cost consciousness.
• Ability to work effectively in a highly adaptive and quickly changing environment.
• Willingness to serve others.
• Knowledge of Permian-area venues, caterers, and printing resources, preferred.

1024LB