Project Planner/Scheduler

Objective

As a Planner/Scheduler, you will play a critical role in the planning and coordination of project schedules to ensure the timely and efficient completion of engineering projects for clients. Your role involves creating, monitoring, and maintaining project schedules, coordinating with project teams, and identifying and mitigating potential delays. You will ensure that all project timelines are met and that resources are allocated effectively, contributing to the overall success of the projects.

Responsibilities

On a typical day, the incumbent’s work may include the following:

Project Planning and Scheduling

 Develop and maintain detailed project schedules, incorporating all phases of the project lifecycle.

 Work closely with project managers and team members to gather project details and ensure accurate schedule creation.

 Identify project milestones, critical path activities, and resource requirements.

 Ensure schedules are aligned with project goals, objectives, and deliverables.

Monitoring and Updating

 Monitor project progress and update schedules regularly to reflect changes and progress.

 Gather information from team members, consultants, contractors and

 Track and report on project performance, identifying any deviations from the schedule.

 Analyse schedule impacts and develop recovery plans for any delays.

 Coordinate with project managers to adjust schedules as necessary to accommodate changes in scope ortimelines.

Coordination and Communication

 Facilitate communication between project stakeholders to ensure schedule adherence and projectalignment.

 Conduct regular schedule review meetings with project teams and stakeholders.

 Provide timely and accurate schedule reports and updates to project managers and other stakeholders.

 Identify potential scheduling conflicts and work with project teams to resolve them.

Risk Management and Mitigation

 Identify potential risks and issues that could impact project schedules.

 Develop and implement mitigation strategies to address schedule risks and issues.

 Ensure that all scheduling activities comply with company policies and industry standards.

Tools and Systems:

 Utilise project management and scheduling software (e.g., Microsoft Project and/or Primavera) to develop and maintain project schedules.

 Ensure the integrity and accuracy of scheduling data in project management systems.

 Continuously improve scheduling processes and tools to enhance efficiency and effectiveness.

Qualifications and experience

 Academic Qualification: Advanced training in the use of applicable software is a requirement. A project management certification is recommended.

 Experience: At least 5 years of experience in project scheduling, preferably in the engineering and mining industry. On-site construction experience is also preferred.

Key skills and competenciesTechnical skills:

 Proficiency in Scheduling Software: Experienced in using project management and scheduling tools such as Microsoft Project, Primavera P6, or similar software.

 Understanding of Project Management Principles: Knowledge of project management methodologies and best practices.

 Data Analysis: Strong analytical skills to evaluate project schedules and performance data KPIs using MS Excel.

Leadership and management skills:

 Organisational Skills: Exceptional organisational skills to manage multiple project schedules and deadlines.

 Problem-Solving: Ability to identify scheduling issues and develop effective solutions.

 Attention to Detail: Meticulous attention to detail to ensure accuracy in schedules and reports.

 Conflict Resolution: Skilled in addressing and resolving on-site conflicts, ensuring positive outcomes for team dynamics and project success.

 Delegation: Skilled in delegating tasks and responsibilities effectively, empowering team members to take ownership of their work.

Professional values:

 Commitment to Excellence: Consistently delivering high-quality work and ensuring project timelines are met.

 Effective Communication: Excellent communication skills, both verbal and written, to conveyscheduling information clearly and effectively.

 Collaboration: Fostering a collaborative attitude and working effectively with project teams and stakeholders.

 Adaptability: Ability to adapt to changing project requirements and adjust schedules accordingly.

 Professional and Personal Development: Commitment to continuous self-improvement and stayingcurrent with industry advancements and best practices.

 Accountability: Demonstrating a strong sense of responsibility and ownership in all scheduling tasks and decisions.