Job Overview

We are seeking a reliable and detail-oriented Remote Data Entry Specialist to support the accuracy and organization of property records, client information, listing updates, and transaction files. This role is essential to daily operations, as agents and clients rely on accurate, up-to-date, and well-organized information throughout the listing, inquiry, contract, and closing process.

This position is ideal for someone who is organized, focused, and comfortable working with detailed information for extended periods. Prior remote administrative experience is a plus; however, we provide training for candidates who demonstrate strong accuracy, professionalism, and follow-through.

Key Responsibilities

Maintain Listing Data

Enter and update property details in company systems, spreadsheets, and listing platformsReview addresses, pricing, square footage, features, and availability for accuracy

Support Property Records

Maintain accurate records for residential, rental, land, and commercial listingsEnsure all information reflects the latest updates from agents and authorized sources

Organize Transaction Files

Create and manage digital files for active transactionsMaintain contracts, disclosures, inspection reports, and related documents in an organized structure

Track Status Updates

Monitor listing activity including new listings, price changes, pending sales, and closingsKeep internal tracking systems current and accurate

Manage Client Information

Enter and update client and lead details, including contact information and notesVerify accuracy of names, phone numbers, and email addresses

Quality Control & Auditing

Review records for errors, duplicates, or missing informationCorrect approved changes and report discrepancies to the appropriate team member

Reporting & Data Cleanup

Assist with routine data reviews and spreadsheet updatesSupport basic reporting on listings, transactions, and activity levels

Confidentiality & Compliance

Handle sensitive client and company information securelyFollow established procedures for data entry, file management, and record storage

Requirements

High school diploma or GED required

Strong attention to detail and commitment to accuracy

Proficiency with spreadsheets, email, and web-based systems

Ability to manage repetitive tasks while maintaining focus

Strong written communication and organizational skills

Ability to work independently in a remote environment

Reliable internet connection and dedicated workspace

Ability to handle confidential information responsibly

Preferred Qualifications

Previous experience in data entry, administrative support, or clerical work

Prior remote work experience is a plus (not required)

Willingness to learn new systems and workflows through training