Required Skills
Administration
Financial
Communications
Attention to Detail
Job Summary
Hello, it’s you we’re looking for.
As our Operations and Support Coordinator, you will be pro-actively helping the County Leadership Team, Board of Trustees, and wider team members to achieve our ambitious plans for Merseyside.
You’ll provide practical hands-on support for some of our larger programme events, as well as providing a comprehensive behind the scenes support function.
You will work closely with our County Leadership Team and be a key player in our County Support Team, but you’ll get the opportunity to engage with all our teams, and adult volunteers from across Merseyside.
You’ll be helping us Prepare Better Futures for Young People, but what else is in it for you?
o Work with an enthusiastic leadership team who really believe in what we’re achieving
o 28 Days annual leave, plus public holidays, and you don’t even need to go camping
o Christmas office closure, that’s our gift to you
o Plenty of opportunity for learning and development
o Ability to work from our amazing 80-acre woodland adventure centre, meaning you’ve got some of the best lunchtime walks
o Flexible working policies, meaning you can work from our County Office, home, or Tawd Vale Adventure Centre, getting the best of all worlds.
Experience
Working with executive or senior leaders.
0-3 years experience in business administration.
Working with volunteers.
Job Responsibilities
- • To control the receipt, logging, and authorisation of invoices & expenses via digital tools, to ensure the County has up to date records of payments and costs.
- • To manage the payment of invoices, once authorised, through the digital system, engaging volunteers to authorise payments as necessary, to ensure our payments are accurate and timely.
- • To receive, manage, and process the bookings for Tawd Vale Adventure Centre, including the raising of invoices and following up with customers to chase outstanding payments.
- • Provide general administrative support, including diary management to County Team members, enabling them to be more effective in their role leading Merseyside Scouts.
- • To assist with the organising ‘large events’ including handling orders, venue enquiries, and participant payments to ensure our large events are run efficiently and safely.
- • To assist with the coordination of adult good service awards, as well as assisting with adult recognition events such as our Summer Social and other regular touch points.
- • Be a key point of contact in our County Office to our 2,500+ Adult Volunteers who wish to raise questions or ask for help from the County team, prioritising queries using digital tools, and signposting Adult Volunteers to appropriate tools and support mechanisms both locally and nationally.
- • Provide liaison between HQ and County Volunteers, as needed, to help to stream line and validate requests for information to and/or from HQ.
- • To contribute to the success of Merseyside Scouts, enabling us to deliver our aims and objectives, maintaining a flexible and positive attitude
- • To reflect the values of The Scouts, and accept the fundamentals of The Scout Movement
- • To adhere to The Scouts Safety Policy, and the Policy, Organisation and Rules of The Scouts, and to adhere to any relevant health and safety policies, procedures, and rules of Merseyside Scouts
- • To adhere to the Yellow Card, and undertake mandatory safeguarding and safety training as required
- • To observe a duty of care to all visitors, volunteers, staff, and contractors to Merseyside Scouts
Job Benefits
- o Work with an enthusiastic leadership team who really believe in what we’re achieving
- o 28 Days annual leave, plus public holidays, and you don’t even need to go camping
- o Christmas office closure, that’s our gift to you
- o Plenty of opportunity for learning and development
- o Ability to work from our amazing 80-acre woodland adventure centre, meaning you’ve got some of the best lunchtime walks
- o Flexible working policies, meaning you can work from our County Office, home, or Tawd Vale Adventure Centre, getting the best of all worlds.
Apply
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