Job Title: Payroll Administrator

Part time: 22.5 Hours/Week

Salary £13-£15/hour

Job Purpose

To support the accurate and timely processing of payroll by maintaining payroll records, actioning contractual and employee changes, and liaising with internal departments and external stakeholders to ensure compliance and data accuracy.

Key Responsibilities

Payroll Administration

Clear and maintain payroll spreadsheets (Excel-based).

Update and maintain the master payroll sheet with all contractual and employee changes.

Process contract amendments received from Staff Development Managers and ensure updates are reflected on payroll sheets.

Action age-related changes (e.g., minimum wage updates) and ensure payroll accuracy.

Add new starters and leavers to the payroll sheet using reports generated from out HR System.

Process overtime and additional payment requests received from line managers after payroll cut-off.

Action all payroll updates onto the payroll spreadsheet.

System & Reporting (HR System)

Generate and review reports from our HR system, including:

New starter reports

Leaver reports

Sickness reports (for both our accountants and Payroll team)

Unpaid leave reports

Send required payroll updates to HR Administrator for processing on the HR system.

New Starter & LBCA Administration

Collate and prepare new starter reports for our accountants.

Review payroll new starter sheets, identify missing information, and obtain outstanding details.

Update records with missing information and submit completed documentation via the portal.

Send change-of-details notifications to accountants via our portal.

Key Skills & Experience

Previous experience in payroll or payroll administration.

Strong working knowledge of Excel.

Experience using payroll/HR systems.

High level of accuracy and attention to detail.

Ability to manage multiple tasks and meet strict deadlines.

Strong organisational and communication skills.

Understanding of payroll legislation, including minimum wage regulations.

Personal Attributes

Methodical and process-driven.

Confidential and professional when handling sensitive data.

Proactive with strong problem-solving skills.

Able to work independently and as part of a team.