FACILITIES MANAGER

ABOUT THE ROLE

A position within the Property and Asset Management team, to assist in the management of a diverse commercial property portfolio. You will report to the Head of Facilities Management.

THE ROLE

Assist in the management of all portfolio matters such as monthly client reporting, quarterly KPI reporting, managing collation of environmental data etc.

Undertake regular site inspections and set up vacant property inspections in accordance with individual property insurance requirements.

Work closely with tenants to create and maintain strong relationships.

Ensuring compliance with legislation including Health and Safety and other regulations.

Monitor and audit the delivery of services across the service charge estates and assist with the full recovery of all relevant service charges. 

Assist in the management of rental and other income including tenant arrears.

Dealing with tenant applications to obtain consent in accordance with the Licence to Alter process.

Ensuring tenants’ compliance with lease obligations in relation to use and maintenance obligations.    Preparation and administration of service charge budgets, annual expenditure and year end reconciliations.

Overseeing the provision of common services to properties and tenants.

Working with landlords and tenants on all other matters relating to the clients’ property portfolio.

Contractor management and supplier procurement.

Liaising with client's agents, solicitors and other consultants.

Insurance administration and liaison with loss adjusters to process claims raised.

Working alongside a team of Surveyors to effectively manage the portfolio of properties.

Oversee the procurement of utilities, verification and approving supplier invoices and raise recharges based on tenant consumption.

Other ad hoc duties as required.  

PORTFOLIO DETAILS

The role will be focused on a variety of property types, involving industrial, offices and neighbourhood retail. The successful candidate will be expected to work independently for a number of different clients and would be expected to take full ownership of the portfolio they manage to provide a best-in-class property management service.