Required Skills
Organisation
Multi task
time management
Event Coordination
Executive Support
Administrative Skills
Microsoft office
Ability to work under pressure
Job Summary
Hugamara Group is seeking an organized and proactive Executive Assistant to support our CEO in ensuring seamless operations and driving strategic initiatives. This role offers an exciting opportunity to contribute to the success of a dynamic and growing organization.
Experience
Bachelor’s degree in Business Administration, Management, or a related field (preferred).
Proven experience as an Executive Assistant or in a similar role (3–7 years).
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Ability to work under pressure, handle multiple tasks, and meet deadlines.
High level of discretion and confidentiality.
Strong interpersonal skills and the ability to build relationships at all organizational levels.
Job Responsibilities
- Administrative Support Manage the CEO’s daily schedule, appointments, and meetings to maximize efficiency. Coordinate travel arrangements, including flights, accommodations, and detailed itineraries. Prepare, edit, and organize documents, reports, and presentations.
- Communication Management Serve as the primary point of contact for the CEO, managing correspondence with internal and external stakeholders. Draft, proofread, and distribute communications, including meeting agendas and minutes. Handle phone calls, emails, and other correspondence with professionalism and discretion.
- Strategic Coordination Assist with planning and following up on key projects, deliverables, and deadlines. Conduct research and compile data to inform the CEO’s decision-making. Liaise with various departments to ensure timely execution of initiatives.
- Event and Meeting Coordination Organize and manage executive and board-level meetings, ensuring all logistics are in place. Plan and oversee events, including venue selection, catering, and technical support.
- Confidentiality and Relationship Management Maintain strict confidentiality regarding sensitive company information. Build and nurture positive relationships with stakeholders, including clients and partners.
Job Benefits
- Work alongside a visionary CEO and contribute to the company’s growth. Opportunities for professional development and career progression. Competitive salary and comprehensive benefits package.
Desired Skills
Project Management
Leadership Support
Tech-Savvy
Crisis Management
Networking Skills
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