We are on the lookout for an organised, proactive Facilities Administrator on behalf of our client to help keep their workplace safe, well maintained and running smoothly.

This varied role is a great opportunity for someone who enjoys coordinating tasks, solving problems and working with different people. Previous facilities experience isn’t essential - strong administration skills and a willingness to learn are what matter most.

What you’ll be doing:

• Coordinating planned and routine building maintenance
• Booking contractors for plumbing, electrical work, lift maintenance and other services
• Supporting cleaning, security, utilities, waste and recycling arrangements
• Acting as a friendly point of contact for contractors, suppliers and tenants
• Keeping facilities schedules, records and documentation up to date
• Supporting health & safety and fire safety responsibilities
• Gathering quotes and helping manage suppliers and services
• Responding to facilities queries and resolving issues promptly and professionally
• Supporting the Operations Manager with wider facilities and operational tasks

You’ll take pride in being organised, reliable and helpful, with the confidence to manage competing priorities and follow tasks through.

What we're looking for:

• Previous administration or coordination experience
• Good Microsoft Office skills
• Strong communication skills and attention to detail
• A practical, positive approach to problem solving
• The ability to work independently and collaboratively
• A willingness to learn and develop (There will be excellent support for building your facilities knowledge, including working towards relevant Health & Safety and Legionella Awareness qualifications.)

If you’re looking for a varied role where you can develop your skills and make a real contribution, we’d love to hear from you. Apply today to find out more.

Please note, should your application reach interview stage, the personal information collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by https://www.cifas.org.uk/fpn