Job Title: HR Administrator

Location: Totton, Southampton

Salary: £25,000 - £29,000

Full-time | Permanent

Are you an organised, people-focused professional looking for a role where you can make a real impact every day? We’re looking for a proactive HR Administrator to support the full employee lifecycle, from hiring to ongoing HR support.This is a fantastic opportunity for someone who thrives in a varied role, enjoys helping others and wants to grow within a supportive and collaborative HR function.

The Role

As the HR Administrator, you will be at the heart of the HR operations. Acting as the first point of contact for employees and managers, you will make sure queries are handled efficiently, records are accurate and processes run smoothly.You will support everything from recruitment and onboarding to employee relations, payroll changes and HR reporting, helping create a positive and engaging employee experience for everyone.

Key Responsibilities

• Recruitment & OnboardingManage the full recruitment cycle, including sourcing, screening, interviewing and onboarding.
• Work closely with hiring managers to understand staffing needs.
• Write job adverts, coordinate internal/external postings, and liaise with agencies.
• Maintain and monitor the applicant tracking system.HR AdministrationManage the HR and Recruitment inbox, responding promptly and escalating when needed.
• Prepare and distribute HR documentation and correspondence.
• Maintain accurate employee records, ensuring data protection compliance.
• Support employee relations processes by gathering relevant information and documentation.
• Provide clear guidance on HR policies, procedures and benefits.

Payroll & Reporting

• Liaise with Finance to submit payroll changes, overtime, starters and leavers ahead of deadlines.
• Keep managers informed of payroll updates.
• Produce accurate reports for HR leadership and departmental heads.

Culture & Compliance

• Promote positive employee engagement and wellbeing initiatives.
• Support inclusive recruitment and contribute to a diverse and equitable workplace.
• Keep up to date with employment legislation and recommend policy updates where relevant.

About You

We’re looking for someone who is:

• Discreet, professional and able to maintain strict confidentiality.
• Experienced with HR policies and able to apply them in real situations.
• Highly organised with excellent time-management skills.
• Detail-driven and accurate in all aspects of work.
• An effective communicator; both written and verbal.
• Confident working independently but also a great team player.
• Competent with Microsoft Office (Word, Excel, Outlook).

Benefits

• Competitive salary
• Pension scheme
• Refer a Friend scheme
• Employee Assistance Programme offering 24/7/365 mental health, financial and legal support
• Access to online retail, restaurant & gym discounts